The regular meeting of the Board of County Road Commissioners of the County of Calhoun was held Wednesday, September 21, 2005 at 9:00 a.m. in their office located at 13300 Fifteen Mile Road, Marshall, Michigan.

Present: Commissioner Chester E. Travis, Chairperson

Commissioner David D. Veramay, Vice-Chairperson

Commissioner Charles E. Monaweck, Member

Joanna I. Johnson, Assistant Managing Director - Board Clerk

Pixie A. Coats, Human Resource Director - Deputy Clerk

Angela Kline, Assistant County Highway Engineer

Also Present: Tom Frank, Albion Township Supervisor

Joseph Bramble, Convis Township Resident

Robert Brownell, Marengo Township Supervisor

Gardy Berezonsky, Marengo Township Resident

Clarence Millard, Newton Township Resident

Pete Shrontz, Marengo Township Resident

Jim Russell, Calhoun County Road Commission

Steve Ball, Calhoun County Road Commission

Hershel Stacy, Calhoun County Road Commission

David Fuller, Calhoun County Road Commission

Paul Adams, Calhoun County Road Commission

Chairperson Travis called the meeting to order at 9:00 a.m. He stated that there being no additions or corrections to the regular meeting minutes of August 3, 2005 they stand approved as printed and distributed.

COMMUNICATIONS

•  Notice of intent to establish a condominium project from the Michigan Department of Labor & Economic Growth Corporation, Securities and Land Development Bureau, "Waldon Pond Condominium".

•  Notice of intent to establish a condominium project on behalf of Clubhouse Condos, Inc.

•  Memo from Angela Kline regarding letter from Kebs, Inc. requesting preliminary plat approval of L. Alta Brooks Industrial Park No. 3.

NEW BUSINESS

Removed the extension of AIM TECH sweeping contract from the current agenda. Mrs. Johnson noted the bid does not expire until December and a new bid will need to be published based on DEQ requirements for the sweepings.

Moved by Commissioner Monaweck and supported by Commissioner Veramay to approve the August 24, 2005 accounts payable for $454,310.24. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Monaweck to approve the August 3, 2005 payroll for $132,027.96. Voice vote: Motion carried.

MANAGING DIRECTORS REPORT

Joanna Johnson, Assistant Managing Director gave the Managing Director's report for Mr. Randolph who provided the Board with the following information.

Maintenance:

• We continue to do road repairs and are keeping pothole crews out every day.
  A review of service requests, shows our level of calls to be typical of summer conditions, and is falling at this time.

• Continue vehicle maintenance, doing routine check ups and preventative maintenance.
  Preparing trucks for winter season

• Began culvert replacements and repair

Construction:

• Clearing trees and brush on Wattles Road for the bike path project.

Engineering:

• Soil erosion permit inspections.
• Driveway permit inspections.
• Continue design work on Custer Bridge for letting next year
• Coordinate work with Pennfield High School designer and widening of Penfield Road
• Discussed road improvements for Anderson's Ethanol Plant with MDOT
• Conducting numerous studies for safety around the County
• Continue Roadsoft evaluations of all roads in Calhoun County
  Implemented new version of Roadsoft

This Coming Week:

• Continue road repair work across the County
• Continue roadside mowing and shoulder boxing
• Spreading significant time on truckline maintenance

Submitted letters to our legislators on a variety of issues.

Road Commission matched employee contribution for Hurricane Katrina relief.

Provided Farm Bureau with contact cards.

Reviewing other Road Commission right-of-way practices.

COMMISSIONERS COMMENTS:

Commissioner Monaweck commended the workers on K Drive South just west of 2 Mile Road. He went by early this morning and they were already hard at work. He also stated that Mr. Ron Tesch called him and said he was happy with the tree and brush work that was done.

SUPERVISORS & PUBLIC OFFICIALS TIME:

Mr. Frank asked if the brining was complete on the gravel roads? He stated that 26 Mile Road hasn't been brined yet. Mr. Adams said that the re-graveling is done and they should be close to getting the brining done. Mr. Frank again asked about the prices for our construction work for next year. Mrs. Johnson told him that we are going to wait until the end of the construction year, so we can review our project costs in order to determine the fee schedule for next year. We hope to have it available in time for Road Tour.

CITIZENS TIME:

Clarence Millard stated that everything in his area was fine and looked good.

Joseph Bramble said we are out working on N Drive N by I69. Mrs. Johnson noted it was a Drain Commissioner project and had to remain closed last evening.

Gardy Berezonsky wanted to know why we put the new fairground road in the middle of the field? Angela Kline stated that it is in alignment with the future plans of the "by-pass" project. Steve Ball stated that the fairgrounds are planning on moving camping areas back there. Commissioner Travis commented that most new construction of roads look like they are in the middle of a field.

The following meeting is scheduled for Wednesday, October 5, 2005 at 9:00 a.m. There being no additional business before the Board, Chairperson Travis adjourned the meeting at 9:14 a.m.