Meeting Minutes

The regular meeting of the Board of County Road Commissioners of the County of Calhoun was held Wednesday, June 16, 2004 at 9:00 a.m. in their office located at 13300 Fifteen Mile Road, Marshall, Michigan.

Present: Commissioner Chester E. Travis, Chairperson

Commissioner David D. Veramay, Vice-Chairperson

Commissioner Albert C. Bobrofsky, Member

Dennis A. Randolph, Managing Director

Carole S. Tabiadon, Deputy Managing Director-Clerk

Joanna I. Johnson, Assistant Managing Director

Angela Kline, Assistant Highway Engineer

Also Present: Tom Frank, Albion Township Supervisor

Clinton Bolton, Leroy Township Supervisor

Chester Furman, Clarence Township Resident

Wayne Gay, Clarence Township Resident

Bill Jenkins, Clarence Township Resident

Jadine Jenkins, Clarence Township Resident

Bill Kirchmeier, Jr., Clarence Township Resident

Bud Lake, Clarence Township Resident

Sue Lake, Clarence Township Resident

Patrick Long, Clarence Township Resident

Bill Taylor, Clarence Township Resident

Joseph Bramble, Convis Township Resident

Dennis Smock, Fredonia Township Resident

Clarence Millard, Newton Township Resident

Ann Bobrofsky, Pennfield Township Resident

Paul Adams, Calhoun County Road Commission

Steve Ball, Calhoun County Road Commission

David Fuller, Calhoun County Road Commission

Roger Horton, Calhoun County Road Commission

Jim Russell, Calhoun County Road Commission

Hershel Stacy, Calhoun County Road Commission

Chairperson Chester Travis called the meeting to order at 9:00 a.m. There being no additions or corrections to the regular meeting minutes of June 2, 2004, they stand approved as printed and distributed.

NEW BUSINESS

Moved by Commissioner Veramay and supported by Commissioner Bobrofsky to approve Resolution 2004 – 09; BCATS Local Funding. Voice vote: Motion carried.

RESOLUTION 2004-09

2005 BCATS LOCAL FUNDING

WHEREAS, the urban transportation planning regulations, implementing sections of the Transportation Equity Act for the 21 st Century (TEA-21), require that each urbanized area, as a condition of receipt of Federal capital or operating assistance, have a continuing, cooperative and comprehensive (3-C) transportation planning process that results in plans and programs consistent with the comprehensively planned development of the urbanized area; and

WHEREAS, in the Battle Creek urbanized area, the continuing, cooperative and comprehensive transportation planning process is being conducted by the Battle Creek Area Transportation Study (BCATS) Policy Committee, a forum for cooperative transportation decision-making by principal elected officials of local government, developed under federal guidelines for purposes of 3-C transportation planning conduct; and

WHEREAS, the Battle Creek Area Transportation Study annually develops a Unified Work Program identifying activities and costs necessary for the conduct of the 3-C transportation planning process; and

WHEREAS, transportation planning funds, indirectly available from the U.S. Department of Transportation, are utilized to carry out the activities defined in the Unified Work Program; and

WHEREAS, these funds, available under TEA-21 as Section 112 from the Federal Aid Highway Administration and Section 5303 from the Federal Transit Administration Act require a local match of 18.15% and 20% respectively; and

WHEREAS, the Policy Committee of the Battle Creek Area Transportation Study has recommended that the local match required to assure the timely conduct of the Study be determined and provided for in the following manner:

•  The 81.85%/80% reimbursement schedule will be used for participating agencies (those doing BCATS work will be paid 81.85%/80% of their total charge, with the local agencies picking up the 18.15%/20%). BCATS staff costs will be reimbursed 100%.

•  The formula for computing the local funds will be based solely on population.

•  Distribution for local match funding is shown on the attached table.

WHEREAS, it has been determined that the local share requirements for the operation of the Battle Creek Area Transportation Study for 2005 will be $37,464;

NOW, THEREFORE BE IT RESOLVED, the Calhoun County Community Development - Road Commission agrees to participate in the funding of the local share costs of the Battle Creek Area Transportation Study for fiscal year 2005 (October 1, 2004 - September 30, 2005 by providing 36.6% of the local match required for Study costs;

BE IT FURTHER RESOLVED, the local match share for the Calhoun County Community Development - Road Commission for FY 2005 will be $13,712;

BE IT FURTHER RESOLVED, the Calhoun County Community Development - Road Commission agrees to submit to the Battle Creek Area Transportation Study office (601 Avenue A, Springfield, MI 49015 RE: Fund No. 2321) payment of local match share no later than January 1, 2005 or the Calhoun County Community Development – Road Commission shall have the option of making the payment in two (2) equal installments by January 1, 2005 and April 1, 2005 respectfully;

BE IT FURTHER RESOLVED, t he Calhoun County Community Development - Road Commission agrees this resolution becomes effective at such time as all other local Study participants providing financial support pass resolutions of financial commitment in the proportion and manner described in this resolution.

Moved by Commissioner Veramay and supported by Commissioner Bobrofsky to approve the MDOT Engineering Reimbursement Request. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Bobrofsky to Abandon Parcels 1, 2 & 3 and additional parking in front of lots 4 & 5 known as Parking Place on North Shore Drive, Supervisor's Plat No. 1, Section 10, Clarence Township, per the Assistant County Highway Engineers recommendation. Commissioner Veramay stated that this was not a registered plat and does not say “Public Parking”. He is hopeful this abandonment will alleviate some problems that we have with this area. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Bobrofsky to approve the June 10, 2004 accounts payable for $547,074.91. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Bobrofsky to approve the June 9, 2004 payroll for $129,490.37. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Bobrofsky to approve the June 10, 2004 Educational Bonus payroll for $5,651.63. Voice vote: Motion carried.

OTHER BUSINESS

Mr. Randolph provided the Board with the following information:

•  He displayed a pothole calls chart. He shut all crews down for 2 days and did nothing but repair potholes. He will schedule the next 2 Saturdays for crew overtime to address potholes.

•  MDOT does not allow political signs in their right-of-way. We have to pick them up and hold them at the divisions until after the elections for the candidates to pick them up. We are not quite as strict as MDOT.

•  MDOT has indicated they will put a new crossover on I-69 near the Marshall Township/Fredonia Township line. He has been requesting this for some time.

•  We have a new speed panel to help with speed issues. It will be placed on C Drive North, Emmett Township, near Anway Drive initially. He will have it moved around the county.

•  He displayed the Glen Cross extension plans, they are still in the design stage and changes are still being made.

Angela Kline, Assistant County Highway Engineer, said the Beadle Lake Road project has started. Battle Creek has been trenching; the concrete curb will be going in at the Harper Creek driveways; and gravel is going on the shoulders. The paving will start later.

Tom Frank, Albion Township Supervisor, said that the mile of re-gravel per township each year works out good. He said that the M-60 paving job looks good. He hasn't seen the land sale advertised yet. He suggested that the single seal roads need to be done sooner.

Clinton Bolton, Leroy Township Supervisor, asked about the status of the H Drive South project. Mr. Randolph said the engineering is still in process. He may see it this fall.

Joseph Bramble, Convis Township resident, said he is not happy with 17 ½ Mile Road. Mr. Randolph said that before we seal we will take care of it. Mr. Bramble said that N Drive North is better, but still needs the next layer. He is receiving complaints about the high grass.

Clarence Millard, Newton Township resident, said he would like someone to look at 6 ½ Mile Road between B Drive South and D Drive South.

Commissioner Bobrofsky thanked the Road Commission staff for flowers he received during his recent hospital stay.

The next regular meeting of the Calhoun County Road Commission Board is scheduled for Wednesday, July 7, 2004 at 9:00 a.m. in their office at 13300 Fifteen Mile Road, Marshall Michigan. There being no additional business before the Board, Chairperson Travis adjourned the meeting at 9:27 a.m.