The regular meeting of the Board of County Road Commissioners of the County of Calhoun was held Wednesday, April 6, 2005 at 9:00 a.m. in their office located at 13300 Fifteen Mile Road, Marshall, Michigan.

Present: Commissioner Chester E. Travis, Chairperson

Commissioner David D. Veramay, Vice-Chairperson

Commissioner Charles E. Monaweck, Member

Carole S. Tabiadon, Deputy Managing Director - Clerk

Pixie Coats, Human Resources Manager

Also Present: Tom Frank, Albion Township Supervisor

Robert Brownell, Marengo Township Supervisor

Pete Shrontz, Marengo Township Trustee

Troy Radcliff, Newton Township Trustee

Joseph Bramble, Convis Township Resident

Dennis Smock, Fredonia Township Resident

Clarence Millard, Newton Township Resident

Paul Adams, Calhoun County Road Commission

Steve Ball, Calhoun County Road Commission

Jim Russell, Calhoun County Road Commission

Robert Volkmer, Calhoun County Road Commission

Chairperson Travis called meeting to order at 9:00 a.m. He stated that there being no additions or corrections to the regular meeting minutes of March 2, 2005 they stand approved as printed and distributed.

COMMUNICATIONS

• Letter from Village of Homer regarding 2005 roadwork

• Amended Notice of Intent to Establish Condominium Project; Emmett Township; Markham Hills Condominiums

• Letter from Bedford Township regarding 2005 roadwork

• Letter requesting signal flasher on Homer Road at Marshall Academy

• Letter from Marengo Township regarding 2005 roadwork

NEW BUSINESS

Moved by Commissioner Veramay and supported by Commissioner Monaweck to approve Resolution 2005-05; MDOT Contract Number 2005-0127; Exchange Federal Funds for State Funds. Voice vote: Motion carried.

RESOLUTION 2005 - 05

WHEREAS , A agreement between the Michigan Department of Transportation and the Board of County Road Commissioners of the County of Calhoun, Michigan for the purpose of approving M.D.O.T. Number 2005-0127; Agenda: COM to exchange Federal funds from both the Surface Transportation Program (STP) and the Transportation Economic Development Fund (TEDF) for State funds at the rate of seventy-five cents ($0.75) in State funds to one dollar ($1.00) in allocated Federal funds.

BE IT RESOLVED , that Chairperson Chester E. Travis signs M.D.O.T. Number 2005-0127 on behalf of the Board of County Road Commissioners of the County of Calhoun.

Moved by Commissioner Monaweck and supported by Commissioner Veramay to award 2005-2006-2007 Pavement Marking Bid to M & M Pavement Marking, per attached bid tabulation sheet. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Monaweck to award 2005 Standard Rural Mailboxes Bid (500) to Herman's Hardware, per attached bid tabulation sheet. Voice vote: Motion carried.

Moved by Commissioner Monaweck and supported by Commissioner Veramay to award Large Animal Carcass Removal for State Roadways to Rod Masternak, per attached bid tabulation sheet. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Monaweck to approve and sign Municipal Borrowing Resolution-Lease No. 0538 with Michigan Leasing & Financial Services, Inc. for Parks Maintenance Equipment (Board approved February 16, 2005). Voice vote: Motion carried.

Moved by Commissioner Monaweck and supported by Commissioner Veramay to approve 2004 Act 51 Road Certification, as presented. Voice vote: Motion carried.

Moved by Commissioner Monaweck and supported by Commissioner Veramay to approve Revised Fee Schedules, as presented, effective April 1, 2005. Mrs. Tabiadon indicated the Act 51 Road Certification Books were added for $25.00 each; and the Aerial Photos were revised to include many sizes. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Monaweck to approve Resolution 2005-06; MDOT Contract Number 04-5575; H Drive South-Phase II. Voice vote: Motion carried.

RESOLUTION 2005 - 06

WHEREAS , A agreement between the Michigan Department of Transportation and the Board of County Road Commissioners of the County of Calhoun, Michigan for the purpose of approving Contract Number 04-5575, Job Number 78052, Control Section EDDF 13555, Federal Item Number EE 0191; and all together with necessary related work.

Reconstruction and hot mix asphalt overlay work along H Drive South from approximately 100 feet west of 2 ½ Mile Road to approximately 4700 feet east of 4 ½ Mile Road; including widening, aggregate shoulders, and intersection improvement work; and all together with necessary related work.

BE IT RESOLVED , that Chairperson Chester E. Travis and Vice-Chairperson David D. Veramay sign Contract Number 04-5575 on behalf of the Board of County Road Commissioners of the County of Calhoun.

OTHER BUSINESS

Moved by Commissioner Monaweck and supported by Commissioner Veramay to approve the March 10, 2005 accounts payable for $517,837.03. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Monaweck to approve the March 24, 2005 accounts payable for $383,589.85. Voice vote: Motion carried.

Moved by Commissioner Monaweck and supported by Commissioner Veramay to approve the March 2, 2005 payroll for $130,661.78. Voice vote: Motion carried.

Moved by Commissioner Veramay and supported by Commissioner Monaweck to approve the March 16, 2005 payroll for $146,746.62. Voice vote: Motion carried.

Moved by Commissioner Monaweck and supported by Commissioner Veramay to approve the March 30, 2005 payroll for $128,375.82. Voice vote: Motion carried.

Mrs. Tabiadon provided the Board with the following information:

•  The frost laws were removed effective Monday, April 4, 2005.

•  The crews have been concentrating on patching potholes and scraping gravel roads.

•  The roadwork list is coming together; there are still changes that will be made.

•  The 2004 financial audit is complete.

•  The cash balance report for March 2005 was included in the Board's packets.

Robert Brownell, Marengo Township Supervisor, asked about the status of 22 ½ Mile Road for the coming season of roadwork. Mrs. Tabiadon indicated that road was on the list for sealcoat for this year.

Pete Shrontz, Marengo Township Trustee, asked if the roads could have the berm pulled before they were seal coated; especially in the areas with known water problems. Mrs. Tabiadon said that would be mentioned to the supervisors.

Troy Radcliff, Newton Township Trustee, asked how the drivers determine when to apply salt. Jim Russell explained the process of snow and ice removal.

Tom Frank, Albion Township Supervisor, said that prime & double seal roads need annual repairs; they don't hold up. He mentioned especially B Drive South and J Drive South. Jim Russell and Commissioner Veramay reminded everyone that prime & double seal is not a permanent surface, but needs to be resealed every few years, depending on the traffic and weather. It was made known at the onset of the prime & double seal program that the townships would need to assist with keeping those roads in shape with matching funds.

Joseph Bramble, Convis Township resident, said that their roads are holding up pretty good.

Clarence Millard, Newton Township resident, said that he picked up trash in his neighborhood and found a road sign on a broken post; he will return it to the Road Commission.

The next regular meeting is scheduled for Wednesday, April 20, 2005 at 9:00 a.m.

There being no additional business before the Board, Chairperson Travis adjourned the meeting at 9:33 a.m.